UK Hydrographic Office: Supply of CD/DVD duplication and/or replication services and blank CD/DVD storage media

UK Hydrographic Office is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Supply of CD/DVD duplication and/or replication services and blank CD/DVD storage media
Notice type:	Contract Notice
Authority:	UK Hydrographic Office
Nature of contract:	Services
Procedure:	Open
Short Description:	Supply of CD/DVD duplication or replication services, and also supply of blank CD/DVD storage media to the UKHO
Published:	20/09/2017 19:02

View Full Notice

UK-Taunton: Compact disks (CDs).
Section I: Contracting Authority
      I.1) Name and addresses
             United Kingdom Hydrographic Office
             Admiralty Way, Taunton, TA1 2DN, United Kingdom
             Tel. +44 1823483865, Email: stuart.speer@ukho.gov.uk
             Contact: Stuart Speer
             Main Address: https://www.ukho.com
             NUTS Code: UKK23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Taunton:-Compact-disks-%28CDs%29./CSBH8R98HD
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Ministry or any other national or federal authority, including their regional or local subdivisions
      I.5) Main activity
            Defence

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Supply of CD/DVD duplication and/or replication services and blank CD/DVD storage media
      Reference Number: 279016110
      II.1.2) Main CPV Code:
      30234300 - Compact disks (CDs).

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Supply of CD/DVD duplication or replication services, and also supply of blank CD/DVD storage media to the UKHO
      II.1.5) Estimated total value:
      Value excluding VAT: 4,000,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      30234300 - Compact disks (CDs).
      30234400 - Digital versatile disks (DVDs).
      79810000 - Printing services.

      II.2.3) Place of performance:
      UKK23 Somerset

      II.2.4) Description of procurement: Supply of CD/DVD duplication or replication services and blank CD/DVD storage media. This is for supply of a 3 year period with an option to extend by a further year
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical compliance / Weighting: 30
            Quality criterion - Name: Technical capability / Weighting: 20
            Quality criterion - Name: CD sample trial / Weighting: 20

            Cost criterion - Name: Price / Weighting: 30

      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36
      This contract is subject to renewal: Yes
      Description of renewals: Renewal before 1st December 2020, unless option year is invoked beforehand. Then replacement before 1st December 2021.

      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       Yes
      Description of options: This requirement maybe extended by 1 option year to 30th November 2021.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      See in attached ITT documents
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      See in attached ITT documents
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      See in attached ITT documents
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      See in attached ITT documents
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement
         Framework agreement with a single operator
         Envisaged maximum number of participants to the framework agreement:
Not Provided
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/10/2017 Time: 11:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 25/01/2018

      IV.2.7) Conditions for opening of tenders:
         Date: 25/10/2017
         Time: 11:00
         Place:
         Taunton


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: August 2020
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukho.delta-esourcing.com/tenders/UK-UK-Taunton:-Compact-disks-%28CDs%29./CSBH8R98HD

To respond to this opportunity, please click here:
https://ukho.delta-esourcing.com/respond/CSBH8R98HD
   VI.4) Procedures for review
   VI.4.1) Review body:
             See as stated above at 2.1
       Taunton, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             see as stated above at 2.1
          Taunton, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          see as stated above at 2.1
       Taunton, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 20/09/2017

Annex A

View any Notice Addenda

View Award Notice

UK-Taunton: Compact disks (CDs).

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       United Kingdom Hydrographic Office
       Admiralty Way, Taunton, TA1 2DN, United Kingdom
       Tel. +44 1823483865, Email: stuart.speer@ukho.gov.uk
       Contact: Stuart Speer
       Main Address: https://www.ukho.com
       NUTS Code: UKK23

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions

   I.5) Main activity:
      Defence

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Supply of CD/DVD duplication and/or replication services and blank CD/DVD storage media
      Reference number: 279016110

      II.1.2) Main CPV code:
         30234300 - Compact disks (CDs).

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Supply of CD/DVD duplication or replication services, and also supply of blank CD/DVD storage media to the UKHO

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,000,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            30234300 - Compact disks (CDs).
            30234400 - Digital versatile disks (DVDs).
            79810000 - Printing services.

      II.2.3) Place of performance
      Nuts code:
      UKK23 - Somerset

      Main site or place of performance:
      Somerset


      II.2.4) Description of the procurement: Supply of CD/DVD duplication or replication services and blank CD/DVD storage media. This is for supply of a 3 year period with an option to extend by a further year

      II.2.5) Award criteria:
      Quality criterion - Name: Technical compliance / Weighting: 30
      Quality criterion - Name: Technical capability / Weighting: 20
      Quality criterion - Name: CD sample trial / Weighting: 20

      Cost criterion - Name: Price / Weighting: 30


      II.2.11) Information about options
         Options: Yes
         Description of these options:This requirement maybe extended by 1 option year to 30th November 2021.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 4600000503
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/11/2017

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Software Logistics Group Limited
             2 The Valley Centre, Gordon Road, High Wycombe, HP13 6EQ, United Kingdom
             Tel. +44 1494455589, Email: bhurley@softwarelogistics.com
             NUTS Code: UKK23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 4,000,000
         Total value of the contract/lot: 4,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:

                  Proportion: 50%
         Short description of the part of the contract to be subcontracted:
          Software Logistics is supported by Alpha Graphics in High Wycombe, who help produce and print the labels/artwork for the media

Award Of Contract (No.2)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/11/2017

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Software Logistics Group Limited
             2 The Valley Centre, Gordon Road, High Wycombe, HP13 6EQ, United Kingdom
             Tel. +44 1494455589, Email: bhurley@softwarelogistics.com
             NUTS Code: UKK23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 4,000,000
         Total value of the contract/lot: 4,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:

                  Proportion: 50%
         Short description of the part of the contract to be subcontracted:
          Software Logistics Group subcontract to Alpha Graphics in High Wycombe to print and produce the media artwork and labels
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://ukho.delta-esourcing.com/delta/viewNotice.html?noticeId=292752615

   VI.4) Procedures for review

      VI.4.1) Review body
          See as stated above at 2.1
          Taunton, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          see as stated above at 2.1
          Taunton, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          see as stated above at 2.1
          Taunton, United Kingdom

   VI.5) Date of dispatch of this notice: 12/12/2017